Dear Speakers’ Series Participants,
We invite you to attend this year’s Annual General Meeting (“AGM”) where we will be considering changes to our bylaws as a result of the new BC Societies Act.
In terms of our bylaws, we are proposing to include 2 classes of membership: voting and non-voting, and specify that directors will all be members (as is currently the case), but that members-at-large can now be non-voting members (with such classification to be made at the AGM). These changes are intended to give us additional flexibility and streamline the process of doing the work needed to fulfil the Society’s purposes.
In conjunction with this, while the ongoing practice in respect of your annual fees is that they relate only to your participation in the Speaker’s Series, we also propose that our amended bylaws and the title of your fees be clarified. Thus, in the future we will be referring to your annual fees as “Speakers’ Series Annual Fees” and in our by-laws will be clarifying that this fee does not constitute a fee for membership in the Society. However, if you are interested in becoming a voting or non-voting member in the future, please let us know as we are currently looking to expand our board of directors.
On the basis of the above, we will therefore propose the following special resolution at this year’s AGM (the documents referred to are attached to this email for your reference).
WHEREAS,
(a) the bylaws of the CoRe Conflict Resolution Society (the “Society”) need to be updated to transition to the Societies Act;
(b) the directors of the board of the Society (the “Board”) wish to clarify the membership
(c) the Board wishes to create voting and non-voting classes of membership;
(d) the Board wishes to establish that directors-at-large shall be either voting or non-voting members;
(e) the bylaws need to reflect current practices and maintain sufficient flexibility;
(f) the proposed bylaws will be a modified version of the so-called Model Bylaws; and
(g) the comparison document
attached hereto shows the changes from the Model Bylaws to the bylaws proposed by the Board,
BE IT RESOLVED, by special resolution of the members of the Society that:
The existing Bylaws of the Society be removed in their entirety and, subject to any grammatical or formatting changes as may be necessary for proper filing, be replaced in their entirety with the document
attached hereto starting on the next paget.
Details with respect to the meeting are as follows.
Date: April 25, 2017
Time: 8:00 am
Place: KPMG Offices at 777 Dunsmuir st., suite 1100.
Thank you,
Jacqueline Fehr
CoRe President
